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Please help me with this letter?
I need help with this letter asap. I am not a good writer, and I always end up writing too much. I am also typing fast. I am 62 1/2 who at times suffer with osteoarthritis on my right side.
Dear Warden___________
This letter is in reference to a document and letter that I presented to you back in November of 2013. The document was from my physician stating, " ". The letter was from me, and it entailed more about the reasons behind the document. During this time, both documents were handed to Lt. Pates, Chief Wesley and yourself. You explained to me that you did not want to involve the members of the board, and that it would be handled by you and the Sheriff. You stated that since I had a note from the doctor, I could not be denied time off, however, you stated that you would have to see what the board had to say. At this time, you informed me to get with Lt.__________and Chief__________ concerning my off days. I spoke with Lt. Pates and was informed that I could be off on Wednesday, Thursdays and Fridays since we had fewer officers on those days. I was asked what time I wanted to started my RDO's. I stated immediately. I was given the go-ahead by Lt. Pates in the presence of Chief Wesley. This conversation took place in the Lobby near the door of administration room, a little before Muster. Another letter was presented to Lt. Pates, Chief Wesley and yourself acknowledging to work those three (3) days.
On this day, January__________2014, you called me into your office in the presence of Captain Greene to speak with me concerning the time both the Chief of Security and Lieutenant granted me to take off. You stated, " I never gave you anything in writing where you could take off, you should have never taken off without something in writing, the board never approved you to take off, I am going to speak with the Lieutenant, because she did not had the right to give you permission to take off, could be terminated, you had better be glad that you weren't terminated for taking off on your own, you never went part time, you were always full time, that is not the type of document we use to grant reduced yours, our shifts are already short." You did imply that if I could not work full time, I perhaps needed to find another job. I informed you that I will be glad to try to go full time again.
I informed you that I dint think that Lt. _________, Chief_________nor I deliberately tried to go against policy. It was all a misunderstanding.
This conversation ended with me thanking you for not terminating me, and apologizing for the misunderstanding on behalf of Lieutenant_________, Chief of Security____________ and myself.
You did imply that if I could not work full time, I perhaps needed to find another job where I could. Now, as far as me finding another job; I love working at this facility. I am elated over the opportunity start back on my 40 per week. It has been very difficult for me to financially sustain on just 24 hours. I hope and pray that I will be able to health will allow me to work the full hours.
1 Answer
- VampLv 77 years agoFavourite answer
The first thing that you need to do is to decide what is the purpose of this letter. It is not clear to me what you are trying to achieve. Most of this read as though you were simply making a written record of a set of interviews.
Although you start by saying "This letter is in reference to a document and letter that I presented to you back in November of 2013", actually, it isn't. It is about events arising from that letter.
I am also confused by the apparent contradiction where you appeared to want to go part-time (presumably) for health reasons) and are now saying that you want to be full-time but without any indication that the health issues that caused you to seek shorter hours have been resolved. That last sentence "I hope and pray that I will be able to health will allow me to work the full hours." suggests that they have not (in any case, that sentence is inappropriate no matter what the purpose of the letter).
Couple of other general matters: Do not apologise on behalf of other people unless you have permission to act as their representative - you should not be making decisions about what they were thinking or their intentions unless you actually know.
If you put something inside quotation marks, it must be a direct and accurate quotation; what you have said seems to be unlikely to have been said as one stream-of-consciousness statement.
Give all the dates of letters and events (this is too vague "This conversation took place in the Lobby near the door of administration room, a little before Muster. Another letter was presented to Lt. Pates, Chief Wesley and yourself acknowledging to work those three (3) days").